Due to immense popularity of cloud based storage that Office 365 offers, more and more users are migrating to this platform from IBM Lotus Notes. Complex management of the Lotus Domino could be another reason behind the Lotus Notes to Office 365 migration. Some of the reasons that are responsible behind switching the email platforms could be:
- Ever rising maintenance cost of Domino Server
- Technical expertise required to operate Lotus Notes
- Comprehensive online access to data in Exchange and less data transfer time
- Cost Effectiveness of Exchange environment
- Optimized features of Exchange and client applications
Apart from the above mentioned reasons, there are other causes as well that compels organizations to move to Office 365 from Lotus Domino platform. Migration can be performed by following the given procedure.
Procedure to Migrate NSF Mailboxes to Office 365 Environment
Step 1: Create Backup
Before initiating the migration procedure, make sure to backup NSF files using IMAP Server. This is important as manual procedures are quite risky and can lead to data loss.
Step 2: Create New Mailboxes
To migrate Lotus Notes to Office 365, next step involves creating new mailboxes for all Lotus Notes user profiles.
Step 3: Enable IMAP
- Select ‘Domino Administration’ and then click on ‘Configuration’. Next, open Server files that runs IMAP service
- Then, enable the default TCP/ IP port
- Change the port values
- Next, set given fields as ‘Enable’ right from the mail IMAP column
- Click on ‘Save’, then ‘Close’ and then ‘Exit’
Step 4: Connect to IMAP Connector
For synchronizing the email messages from NSF to Office 365 platform, you can use the IMAP connectors.
The above mentioned procedure helps accomplishing Lotus Notes to Office 365 migration without implementing any third party software apps. But, the entire procedure is not much reliable as the mailbox data can be put on stake.
Limitations Associated to Manual NSF to Office 365 Migration
There are several limitations associated with migration of mailboxes from Lotus Notes NSF platform to Office 365 manual procedure.
- Make sure that the NSF client enables to connect to the internet if it is behind the proxy settings or firewalls
- IMAP connectors does not allow to transfer calendar entities; therefore, they have to be transferred manually
- Transferring Calendar entities manually may consume a lot of time
- Using IMAP connectors, maximum to 1GB of data can be migrated to Office 365 platform
- With IMAP Connectors, the offline Lotus Notes data cannot be migrated as it allows moving only the online data to Office 365
- If you need to migrate Lotus Notes to Office 365 manually, you need to possess a sound technical expertise for execution of entire procedure
However, automatic migration mitigates risks while reducing the negative consequences of Lotus Notes to Exchange transformation. Moreover, the auto migration procedures not just ensure data integrity and security, but also make it possible to handle migration via single management console.
Stellar Phoenix NSF to PST Technician version helps migrating Lotus Notes files to Office 365 supported file format. Apart from this, it also allows accessing NSF files in MS Outlook, the popular email client. Moreover, the files are stored in multiple file formats that include MSG, EML RTF, HTML and PDF formats.
While MSG and EML allows accessing email messages in single file format, PDF and RTF allows accessing the files independently without installing any dedicated platform. These files formats offer extended accessibility to NSF mailboxes as they can be opened in multiple email clients (both web based and desktop based).