How to set Out of Office in Outlook

Summary: Many of you may be not aware of this feature in outlook “Out Of Office ”. Don’t worry this article will help and let you know about this specific Outlook Feature and Guide you  how to set auto reply in outlook 2013, 2010 ,2016 etc.

we are living in the modern world in which people are so busy in their life. Technology helps the people for getting some spare time . In this article i will describe you How to Set out of office in outlook.

What is Out of Office: Many people don’t know what is out of office and how it works and for what purpose we can use this. 


Here is the simple example to explain you , suppose you are on vacation and your bank sent you email and it was urgent may be it was about your loan payment date  but you are not available at that time and when you check in future the last date of the loan payment has passed ,now you are going to give some penalty .such a panic situation for you. To handle such kind of situation where you are unavailable “Out Of Office” will lets your friends, colleagues, customers  and other email senders that:

  • ·         You are unavailable.
  • ·         The time when you back.
  • ·         And if you have any urgent work to whom you may contact.

It will send automatic replies to the sender the message you want to send.

Settings for Out of Office in Outlook 2010 , 2013 and 2016:

There are few steps that you need to follow to set automatic reply in Outlook.

Step1: Open the Microsoft office outlook. Go to the file then click on  File .


When you click on file you will see many option where listed , now click on info tab.


Step 2: Now click on  Automatic replies (Out of Office).


Note: If you are not seeing this option it means you are not using your Exchange accounts. You have to make sure that you are using Exchange account because “Out of office assistance” or Automatic replies features is not available on Non-Exchange accounts.

Step 3: Now select the Select automatics replies.


if you want to customise settings for specific time and date range you have to click on Only send During this time range check box then set you Start time and End time.

Step 4: You can see two tabs naming Inside my organization and Outside my organization. In inside My organization you can write any message you want to share for your organization. 


In the Outside My Organization you can write the message that you want to send Outside your Organization.

Step 5: If you want more accurate and detailed incoming messages you can also do that. There is a Rule button which you can see in the left corner of the dialogue box. In this you can define additional parameters of automatic replies while you are unavailable.



Step 6: Now click OK.

 What is Exchange account and Non-Exchange accounts:

As i already told you this feature is not available in Non Exchange accounts. Now the first thing you need to know is what is Exchange and Non Exchange account?

Exchange accounts: This is a type of Email server which gives Microsoft specific features through Outlook. If you are using Exchange server few things you need to know like:

  • ·         Username.
  • ·         And your Exchange server name.

Example of Exchange Email providers:

  • ·         Applemail.
  • ·         Office 365.

·         Microsoft Outlook.

Non Exchange Accounts: Non Exchange account such as POP3 or IMAP(Internet Message Access Protocol).In it you can receive and send message without downloading in your local system .Your message are save on the mail server and you can use your messages and email client from anywhere. If you are using Non Exchange few things you should know like:

·         Username.

·         Name of your server.

·         And your port settings.


·         GoDaddy.

·         Verizon.

Conclusion: Now i hope you know how to set Out of Office in Outlook. It means you don’t need to worry if are not in your office and you boss sent you a mail. Through this you can sample Out of Office message and it will send automatic. Now you can set the time and date of your message and if someone send you may mail it will automatically reply.


This post is locked

Don't be a Stranger!

Sign up today to participate, stay informed, earn points and establish a reputation for yourself!

Sign up! or login

View More Blogs from jonsnow


This website uses cookies. By continuing to use this site and/or clicking the "Accept" button you are providing consent Quest Software and its affiliates do NOT sell the Personal Data you provide to us either when you register on our websites or when you do business with us. For more information about our Privacy Policy and our data protection efforts, please visit GDPR-HQ