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Microsoft Outlook 2016 Mac vs. MS Outlook 2016 Windows

Microsoft has come up with new version of MS Outlook 2016 for both Windows and Mac platform. Outlook 2016 acts as a blessing for the users of Mac Environment as it is the only upgraded version that has come after Mac Outlook 2011 whereas Outlook 2016 for Windows OS provides improved features for email, calendar, contacts, & easy task management. Even though Outlook has been developed by same organization but its features varies from one platform to another. In this blog, we will be discussing about the differences between Outlook 2016 for Mac and Outlook 2016 for Windows. 

Comparison between Outlook 2016 Mac & Outlook 2016 Windows
Some of the key differences in terms of features provided by Outlook 2016 for Mac and Windows OS are as follows:

1.  Email Features Supported
  • Imports Outlook for PST Files: Both the email clients Outlook 2016 Mac and Windows supports feature to import process with PST files
  • Exports into PST Files: Only the Outlook 2016 for Windows OS supports export of PST file as Outlook Mac 2016 does not support export feature to PST files. 
  • Import Process for OLM file: Outlook 2016 for Mac only support the import for OLM while absence of import process for OLM file in Outlook 2016 for Windows
  • Enable Conversation View: A threaded view of e-mail messages in a single Outlook Folder is possible on Outlook 2016 Mac as well as Outlook 2016 Windows
2. Creation of Table
The feature to create table is supported in Outlook 2016 for Windows Operating System. However, this feature is not available in Outlook 2016 Mac instead user can copy tables from Word document into Outlook and use the table. 

3. Ability to manage more than one account in one inbox
Some user needs the support of multiple accounts in a single Outlook Folder ‘Inbox’, to fulfill this need Outlook 2016 enables user to link more than one accounts through a single mailbox. This feature is present in both the email clients for Mac and Windows Operating System. Both the applications also support improved search techniques for contact search. 

4. Feature for Ignore and Clean actions
The Outlook 2016 for Windows supports Ignore and Clean up feature. Ignore option is used to move an entire conversation and any future replies to that conversation directly to Deleted Items Folder. Clean up option is for moving the older and redundant messages in the conversation to Deleted Items Folder keeping the recent message only. 

5. Features of Exchange Environment
  • Offline Address book (OAB Access): The access of Offline Address Book is supported by Outlook 2016 for Mac as well as Outlook 2016 for Windows OS.
  • Creates/modifies Server-side rules: The feature to create or modify server-side rules to manage account in customized mode is present in both the email clients. 
  • Exchange Server Distribution Lists: The Outlook 2016 for Windows system has the ability to manage Exchange Server Distribution lists but Outlook 2016 Mac does not support this feature
  • Synchronize Categories with Outlook Windows: Outlook 2016 Mac is able to synchronize Categories with Outlook Windows as well as Master category list while this option is not applicable on Windows Outlook 2016.

6. Calendar Features
Outlook 2016 for Windows system supports calendar with display of week numbers and navigation of calendar like day, week, & month whereas Outlook 2016 Mac provides calendar with option to enable week numbers along day and week view but does not support mini calendars or month layout.

7. Synchronization Features
Both the email clients support the synchronization with Emails, tasks, notes, contacts and calendars with Exchange Server and with Gmail accounts. However, Outlook 2016 for Mac does not support synchronization with Outlook.com while it is supported by Outlook 2016 Windows. The ‘Lync presence information’ and online archive is supported by both the email clients. 

Conclusion
With the introduction of MS Outlook version 2016 available for both Mac and Windows Operating system, some of the features are different depending on the platform user has. The blog has been focused to compare the difference in the features provided by Outlook 2016 for Mac and Outlook 2016 for Windows System. 

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Prevent Invalid Page Fault Error & its Effects on Microsoft Outlook

MS Outlook has become a medium of interchanging information in the form of emails by all types of organizations. Users of any organization are connected with each other using Outlook due to its communication specific and personal information storing capabilities.

Many users using the Outlook are very dependent on it. The data of MS Outlook stored in system is in PST format. PST file is the first thing to look for when planning to backup of the entire Outlook data.

Many errors can disturb the working of Outlook and resist the workflow of the users. These errors also restrict the accessibility of PST files; outllib.dll is one of the errors, which disturb the working of Outlook, and makes PST file inaccessible in the worst of scenarios.

OUTLLIB.DLL

Outllib.dll is a file or a module that resolves the internal problems of Outlook. .dll file is very similar to .exe files.

It tackles the internal problems and issues of Outlook:

  • User getting two dial up connection while connecting to Exchange server
  • Correct display of customized .msg files
  • Turning off the option of comma as separator
  • Outllib.dll consists of ReplytoAll command that helps to repair

Prevent Invalid Page Fault Error & Its effects on Outlook

When Outlook starts showing error “Outlook caused an invalid page fault in module OUTLLLIB.DLL”, it means that there is some problem in the DLL (Dynamic Link Library) file. The error is caused due to the damage or deletion of DLL file.

Impact of Invalid Page Fault (IPF) on MS Outlook

Invalid page fault error has a very strong impact on MS Outlook. It stops the smooth working of Outlook. It puts Outlook in a freezing state; users cannot use the services of Outlook.

How to Remove Invalid Page Fault (IPF)?

Error in Invalid Page Fault can be solved by renaming or resetting the two files outcmd.dat and extend.dat.

Follow the given steps to prevent the PST corruption with the help of outcmd.dat:

1. Exist the Outlook

2. Open the search utility and select the file folder

3. Enter outcmd.dat in search dialog and initiate the search

4. When searching is completed, locate outcmd.dat

5. Click the outcmd.dat and rename the file

6. Rename the file .dat to .old

7. Press Enter

8. Close the dialog box

9. Re open the Outlook

If there is no issue in Outlook after renaming the file, then it is confirmed that the problem is resolved. But if again there is an issue in restarting Outlook then users can rename the extend.dat file too.

Alternate Solution

For renaming or resetting the extend.dat file, users can follow the same steps that are used in renaming the outcmd.dat file. User can rename the extend.dat file to extend.old and check the working of Outlook.

Sometimes renaming operation fails to resolve Invalid Page Fault (IPF) error and it starts damaging the contents of an Outlook profile, i.e. PST file. 

A Dependable Solution: In that case, user can opt for third party tools. A number of tools recover PST file. Outlook PST File Recovery is one of the tools that helps user to recover damaged PST files. It recovers the highly damaged PST files and makes them accessible. The tool is featured with number of features like it can recover hard deleted items of PST files, can recover password protected PST files, gives advance options for filtering the data and more.

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How to Insert Signature to ribbon in Microsoft Outlook?

Inserting signature ribbon in Microsoft Outlook helps in the easy selection of signatures no matter which tab you are on while composing a new email messages. In this article, I am going to show you how to insert signature to ribbon in MS Outlook. In some cases, it also seems that certain users faced signature option in the ribbon section of Microsoft Outlook missing.  Therefore, this article will help you sort out the issue.

In the article:

  • Steps to insert signature to ribbon in MS Outlook
  • How to insert signature in MS Outlook

For inserting signature to ribbon in Microsoft Outlook, follow the given below steps.

  • Open “Microsoft Outlook” >> Click on “File” tab.
  • Click on “Option” (at left pane).
  • A new window will open namely, “Outlook Options”. Click on “Quick Access Toolbar”
  • At the right pane, under the Choose Command prompt section select “All command” option from the drop down list.

  • Scroll down to select “Signature” in the command list.
  • After selecting “Signature”, click on “Add” button and hit the “OK”.

  • Now, Open “Microsoft Outlook” >> Click on “New E-mail” (or Press “Ctrl” + “N”) button.

You will be able to see that the Signature ribbon has been added to your Microsoft Outlook account.

Note: You can also hit right on the Signature button under Message tab in the new email window, and then select Add to Quick Access Toolbar to add the signature to the ribbon.

How to Insert Signature in Microsoft Outlook?

In Microsoft Outlook, for the ease of users signature can be added.

  • Open “Microsoft Outlook” >> Click on “File” tab >> Press “Ctrl” + “N” button (combine) to open new message window.
  • Under “Include” section, click on “Signature” ribbon.
  • A new will appear, Click on “New” button and type your signature name.
  • Go to “Choose default signature” section and select the email account for which you want to add signature.

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Office 365 Mailbox Delegation Not Working: How To Reverse It

Sharing of data is done in a several ways and Office 365 by Microsoft does it in two ways. Folder sharing and providing Delegate Access are the two methods using which one can share data on Office 365 based platform. While folder sharing enables users to access the folder(s) of other users, delegate access is entirely different. In folder sharing one is provided access to your folder, but just access and not the right to act on your behalf to any of the email messages or meeting requests placed by anyone. Meanwhile, delegate access offers both as per the user requirement, i.e. you can share the access rights as well as the permissions to respond to emails / meetings on your behalf to another user. The latter is more of a feature that shares rights to your mailbox with other users and not just the data in it. The other user acts as an alternate account holder of your profile while you are unavailable. The following segment shares information on delegate access and workarounds for Office 365 mailbox delegation not working.

How To Assign Office 365 Mailbox Delegation

When you are not just handling your own account but another person’s as well, then it is better to add it to your account itself for easier access and manageability. However, in order to be able to do so, it is necessary for the owner of the mailbox to grant you permissions for handling the account mailbox. For this the manager, i.e. the owner of the mailbox must assign you with Folder Visible permission on Exchange mailbox’s root folder.

  1. Right click on the Exchange mailbox root folder and choose Folder Permissions from the given options.

  2. Click on the name of the user you want to assign as your delegate.

  3. From the Permissions given under ‘Other’ select the checkbox for ‘Folder Visible’

  4. Now click on Ok to assign the permission by enabling the changes made.

Workarounds for Making Delegate Access Work

Following are some of the workarounds that you can apply in the attempt of making delegate access to mailbox work.

  1. If the user is only able to view the mailbox data and not act on the delegated mailbox user’s behalf then:

    1. You need to assign Full Access Permission to the user mailbox

    2. In order to do so, using Windows PowerShell in connection to Office 365

    3. Type in the command given below and allow complete access to the user mailbox of your choice.

bFsU4z.png

  1. If you are unable to send emails on behalf of the mailbox user then:

    1. Log into the Exchange admin center as Admin

    2. Click on Recipients followed by shared and double click on the DISPLAY NAME

    3. Then click on Mailbox Delegation to add the user of your choice in Send As

NOTE: Full Access Permission enables user to access the shared mailbox as the owner meanwhile the Send As permission enables them to act as the user and send emails on their behalf. In case the issue persists despite assigning Send As rights, create a shared mailbox, assign both the permissions, i.e. Full Access and Send As, and check the output received.

  1. In case of a miscellaneous issue:

    1. If there is an issue with the mailbox and you don’t know what it is the first step is to confirm the settings

    2. Check which mailboxes are assigned with mailbox delegate access

    3. Moreover, what permissions are assigned to which user

    4. The permissions are correctly assigned or not

    5. If not, then the problem is with Outlook

    6. Performing a reconfiguration of the profile or its repair would be a step probable to work in this case.

Office 365 is a hosted service and the origination of such issues could all the complicate the scenario. Therefore, it is suggested to use the first two methods before jumping on to profile reconfiguration if Office 365 Mailbox delegation not working.  If the requirement persist for accessing your old mailboxes by other or in any case if you do not want to assign permission of your mailbox just for the sake to check your old mailboxes only then you should take backup of Office 365 mailbox locally & then share your data to custodians. As a final solution, get in touch with an expert or the technical support for better assistance.

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Learn How to Delete Large Message Stuck In Outbox

Users are commonly encountered with situations where their message is stuck in Outlook’s Outbox. This happens generally because the email was probably too huge for MS Outlook to send. When the user tries deleting that message they fail and Microsoft Outlook returns an error pop-up box that reads: Cannot open this item. Outlook has already begun transmitting this message.

BROv21.png

Therefore, there are some methods to resolve this issue and get the mail out of the Outbox.

Method 1: Use Windows Search

If you are working on Window 7 Operating System, you will be able to use the Start Search field to seek out and delete the message(s) stuck within the Microsoft Outlook Outbox folder. First, you have to close Microsoft Outlook to delete the message.

Steps to Delete Stuck Message from Outlook Outbox:

  • Close “Microsoft Outlook” >> type outbox or store:mapi outbox in the Start search field.
  • Wait till the search completes, find the email and delete it.

 wKmkth.png


 Note: This solution does not work on Win 8/10 OS.

Method 2: Work Offline

You can also delete the stuck message(s) from Outbox folder if you set Microsoft Outlook to Offline mode. Wait for about two or five minutes for the mail spooler process to stop. Alternatively, you can also close MS Outlook & restart it. Now, check the Outbox folder and delete the message.

In Microsoft Outlook 2007 and Earlier

  • Click on “File” >> go to “Work Offline” option

In Microsoft Outlook 2010

  • Open Microsoft Outlook >> Click on “Send/Receive” tab >> hit on “Work Offline” >> close “Outlook”.

lxKRZk.png

The above screenshot shows Work Offline option as ‘enabled’, but when Microsoft Outlook is in Offline mode, the button appears in a yellowish-orange color.

If your Microsoft Outlook version does not include Work Offline option, then do the following:

  • Disconnect it from the network or disable the network card within the control board Network.
  • Wait for a few seconds. You may have to wait longer if the message stuck is huge. Once it appears; select and delete it.

Method 3:

  • Open Task Manager by pressing the combination of CTRL+SHIFT+ESC button >> under Processes tab, verify that outlook.exe process is no longer listed.
  • Restart Microsoft Outlook.
  • Double click on the message in Outbox to open it.
  • Delete it, move it to the Drafts folder, or remove its attachments and send it again.
  • Put Microsoft Outlook back in online mode by going to the File tab >> Send/Receive tab >> click on Work Offline.
  • Press the Send/Receive button.

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